Post Title: Data and Systems Coordinator

Responsible to: Director of Tutor Recruitment and Impact

Job Purpose: The role of Data and Systems Coordinator is to ensure that accurate and timely data about the delivery and impact of our tutors is available, to analyse this data to draw conclusions, and to confidently feed back findings to audiences within and beyond Tutor Trust.  The role also involves day-to-day upkeep of our tutoring management software. It will suit a highly numerate and analytical graduate with strong oral and written communication skills.

Main Functions

  • To analyse data from various sources about the impact of our tutoring programmes in different settings.
  • To identify schools and settings where further intervention from Tutor Trust may be required to ensure that tutoring has the desired impact, and to communicate this to the delivery team.
  • To identify patterns and trends in impact data that may warrant deeper investigation, and to set their own priorities for in-depth analysis, always with a view to increasing our impact and improving our provision.
  • To provide data to feed into our monthly review of progress against our key performance indicators.
  • To work with the Director of Tutor Recruitment and Impact to communicate the findings from and implications of data analysis to a wide range of stakeholders, potentially including the Senior Management Team, the Board of Trustees, and external partners.
  • To provide relevant data for funding applications and reports in an accurate and timely manner.
  • To support the Director of Tutor Recruitment and Impact with the administration of any evaluation work undertaken with external partners.
  • To be responsible for the day-to-day maintenance of our tutoring management software, ensuring that the team and tutors are inputting information correctly and in a timely manner, and offering support to team members and tutors where required.
  • To work with our technology consultants to ensure upkeep and further development of our tutoring management software.

Person Specification

Good candidates for this role will be high achievers, with excellent analytical and numerical skills and a love for developing and maintaining efficient systems. They will also be able to communicate complex data clearly to a range of audiences.


  • Highly numerate and analytical with the ability to quickly identify patterns in complex data with multiple variables
  • Excellent IT skills, including confident intermediate or advanced use of MS Excel
  • A quick learner who is able to grasp new concepts easily and take initiative, and who is confident in quickly mastering new technologies
  • Excellent communication skills with ability to establish a rapport and communicate effectively with stakeholders at all levels and from all sectors
  • A fluent writer who can communicate the key findings from data analysis in a clear manner.
  • An eye for detail and a thorough approach
  • The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard
  • Educated to degree level
  • Experience in using Salesforce or a similar CRM is desirable
  • A background in a STEM field, or other discipline that has included quantitative analysis, is desirable but not essential


  • Demonstrate a commitment to the goals and drivers behind the Tutor Trust
  • Enthusiasm and ability to contribute to the successful development of the Tutor Trust
  • Have excellent communication and interpersonal skills with a commitment to accuracy and attention to detail
  • A willingness to work unsociable hours when required
  • Willingness to undergo DBS clearance and be committed to Safeguarding children
  • Be a team player
  • Have strong organisational and communication skills
  • Be able to prioritise and manage tasks
  • Confidence in presenting to a wide range of audiences


The job is a fixed 1-year, full-time position (subject to a successful probation period) and will be based at the Manchester office.

The hours of work are 40 hours a week.

This will also involve working occasional unsocial hours on evenings and at weekends.


Closing date for applications: Monday 27th July 2020 at noon

Interviews to be held: Wednesday 12th August 2020

Salary: £21,000 per annum & Contributory Pension (subject to a successful qualifying period)

Start date: ASAP (Flexible)  

Candidates are required to complete an application form and supply a cover letter outlining how they meet the requirements of the role. You must also complete the attached Equal Opportunities Monitoring Form. You can find the application form here.

To apply, please email all documents to [email protected]

The Tutor Trust is an Equal Opportunities Employer. You can find our Privacy Notice here.

For further information:

All positions at The Tutor Trust are subject to satisfactory references and enhanced DBS check. 

The Tutor Trust is committed to safeguarding and promoting the wellbeing of all children, and expects our staff and volunteers to share this commitment